Event management
NCB Early Years Conference - 2007, Mermaid Conference
Centre
Looking to host a conference, launch or meeting but lack the
time or support to manage it? With over forty years
experience of launching events around children and young people,
NCB is able to offer a full event management service to
other organisations within the sector.
Our team can be involved right from
the start - offering to undertake all aspects of the event
management process in a one-stop-shop service - or supporting you
in just some of the following elements that make a conference a
success:
Event planning
(planning meetings, weekly booking figures and
breakeven numbers, planning documentation, competitor
analysis, risk management)
Venues
(venue searches, booking, contracts and liaison)
Financial
management
(costings, provisional budgets based on different
event
scenarios, closing budget, invoicing, payment and fee
collection)
Marketing and
promotion
(bespoke marketing strategies, direct and electronic
marketing drives with NCB's database or external mailing lists, PR
campaigns, hardcopy conference brochures)
Speaker and workshop leader
liaison
(speaker administration, communication and support,
re-formatting of presentation, guidelines, travel, expenses)
Travel and
accommodation
(travel for speakers / workshop leaders,accommodation
for delegates)
Delegate
administration
(bookings, joining instructions with venue maps,
follow-up letters, booking helpline)
Conference materials
preparation
(delegate packs, name badges, delegate lists,
inserts)
On-site event
management
(registration, venue liaison, delegate registration,
workshop management, Health & Safety)
Sponsorship
(bespoke sponsorship campaigns)
Exhibition management
(breaking up/down, exhibitor administration and
liaison, floor plans, exhibitor invoicing)
Audio Visual
(stage sets, sound and lighting technicians, interactive
presentations, event filming)
Post-event
administration
(thank you letters, post-event evaluation reports,
ethnic minority/delegate statistics, closing invoices)
Closing budget
(all closing payments, payment chasing, reminder letters and
final event invoice 4 weeks after the event)
Each event is different and we will
work within your timescales, budget and needs.
For further information, please contact Natalie Naraine-Events
Organiser
nnaraine@ncb.org.uk
0207 843 6084
'The event was a huge success, very professionally
organised and we gained a huge amount from the
conference.'
Mark Squires, Head of Communications, Nokia UK Ltd